Final Manuscript Submission

Step by Step Guide for Final Manuscript Submission:
  • Write your paper on the provided A4 doc format of the IEEE Manuscript Templates for Conference Proceedings. The template can be downloaded from the following link: [Final Paper Template (.doc)].
    Important: The final manuscript must contain a minimum of 4 pages and a maximum of 6 pages, including references and appendices. 
  • The PDF version must be created from IEEE PDF eXpress Plus (https://www.pdf-express.org/plus). Instructions on how to use the IEEE PDF eXpress Plus service can be found on the link.
    Note: Preparation of the final manuscript using the IEEE PDF eXpress Plus Service is strongly recommended.
  • Before Creating a PDF, please add the copyright notice to the bottom of the first page of your source document
    • The copyright notice For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
    • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-5090-2690-6/16/$31.00 ©2016 Crown
    • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-5090-2690-6/16/$31.00 ©2016 European Union
    • For all other papers the copyright notice is: 978-1-5090-2690-6/16/$31.00 ©2016 IEEE
  • Please run and check your final paper through IEEE PDF eXpress Plus with Conference ID 39141XP.
  • Authors have to use the IEEE PDF eXpress Plus site to validate their papers.
    Important: Any changes made to a PDF after IEEE PDF eXpress Plus conversion or PDF checking may invalidate Xplore compatibility. This includes headers, page numbers, copyright notice, watermarks, etc. If any of these elements are desired, they should be added to the document before a PDF is created.
  • All PDFs to be included in Xplore (e.g. title page, copyright page, author index, etc.) should be validated through PDF eXpress for Xplore compatibility.
  • Submit the created pdf file to ICSGTEIS 2016 by uploading the file via your account at Udayana University Conference Management System. In case you have difficulties in uploading the file, please email the final manuscript to icsgteis2016@unud.ac.id or icsgteis2016@yahoo.com.
    Important: Do not change the file name created by the PDF eXpress Plus service. The file size of the final manuscript must be less than 2MB.
Step by Step Guide for IEEE Copyright Transfer Form Submission:
  • The paper submitted to ICSGTEIS 2016 must be original, not previously published or accepted for publication elsewhere, and they must not be submitted to any other event or publication during the entire review process. IEEE policy regarding plagiarism, self-plagiarism and duplicate submission/ publication will be strictly enforced. Authors whose papers are found to have been plagiarised will have their papers removed from the conference program and proceedings. Please check and make sure that the similarity level of your paper is below 30%. Please be ensure that you have rechecked it. Further information regarding plagiarism can be found at:
    http://www.ieee.org/publications_standards/publications/rights/plagiarism_FAQ.html
  • Download the IEEE Copyright Transfer Agreement Form from the following link: https://www.ieee.org/documents/ieeecopyrightform.pdf.
  • Complete and sign the IEEE Copyright Transfer Agreement Form. Important: The IEEE Copyright Transfer Agreement must be completed one form per paper, not per author.
  • Submit the completed form together with your registration to the ICSGTEIS 2016.
    Important: Final manuscript submission not accompanied by a valid copyright transfer agreement will not be submitted to the IEEE Xplore®. 

    The ICSGTEIS 2016 Registration can be accessed at the following link:
    http://icsgteis.unud.ac.id/regform/

How To Use PDF eXpress PLUS:

Conference Name:
2016 International Conference on Smart Green Technology in Electrical and Information Systems (ICSGTEIS)

Before Creating a PDF

  • Write your final document on the provided IEEE Manuscript Templates for Conference Proceedings.
  • Add the copyright notice to the bottom of the first page of your source document.
  • Proofread your source document thoroughly to confirm that it will require no revision.

Creating your PDF eXpress Plus Account

  • First-time users should do the following:
  1. Select the “New Users – Click Here”
  2. Enter the following:
    • 39141XP for the Conference ID
    • Your email address
    • A password
  3. Continue to enter information as prompted.
  4. An online confirmation will be displayed and an email confirmation will be sent verifying your account setup.
  • Previous users
  1. Previous users of PDF eXpress or IEEE PDF eXpress Plus need to follow the above steps, but should enter the same password that was used for previous conferences.
  2. Verify that your contact information is valid.
  • Returning users
  1. Enter the following:
    • 39141XP for the Conference ID
    • Your email address
    • Your password
  2. For each conference paper, click “Create New Title”.
  3. Enter identifying text for the paper (title is recommended).
  4. Click “Submit PDF for Checking” or “Submit Source Files for Conversion”.
  5. Indicate platform, source file type (if applicable), click Browse and navigate to file, and click “Upload File”. You will receive online and email confirmation of successful upload.
  6. You will receive an email with your Checked PDF or IEEE PDF eXpress Plus-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.
  7. If the result is failed, please proofread the generated PDF file thoroughly. There could be missing symbols, equations, graphs and other reported errors. Please make necessary corrections to the source file and repeat the conversion process again. If problems persist, please request advice from the IEEE PDF eXpress Plus online help.
  8. Submit the final manuscript to ICSGTEIS 2016 by uploading the file via your account at Udayana University Conference Management System. Please do not change the file name created by the IEEE PDF eXpress Plus service. The file size of the final manuscript must be less than 2MB.

Contacting PDF eXpress® Support

  • If you do not find an answer in the “Find Answers” tab, go to the “Ask a Question” tab.
  • Your question will be forwarded to IEEE PDF Support and answered within 3 business days.
  • Site support is maintained via 24 hour online help (PDFSupport@ieee.org)
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